Jenkins year-round GSoC schedule

The Official Timeline from Google always takes precedence over the timeline posted here. The timeline posted here maps the Google Summer of Code Timeline to the GSoC related Jenkins organization events and activities. It is not an official timeline for the program.

AUG 2018 - FEB 2019

Call for GSoC project proposals/mentors

  • period of year where we pro-actively seek for project proposals

  • pre-book SMEs, ask them to make a few hours per coding phase in their schedule (even more so if their SIG participates in GSoC)

  • form mentor groups

  • preplanning meetings

Mentor and project champion recruitment

  • period of the year when we actively search for mentors from various sources like SIGs and mailing list

AUG - DEC

Swag shipping schedule

SEP 16

Presence at DevOps World - Jenkins World conference in San Francisco, California, United States

OCT 12 - 14

Mentor Summit at Google campus in Sunnyvale, California, United States

OCT 22 - 25

Presence at DevOps World - Jenkins World conference in Nice, France

JAN 15

Mentoring organizations can begin submitting applications to Google

FEB 6 - 25

Google program administrators review organization applications

FEB 6

Mentoring organization application deadline

FEB 26 - MAR 25

A schedule of communications to students and mentors

  • list of what mentors need to discuss with students (e.g. eligibility check such as CPT)

  • when to send deadline reminders

  • when to send expectation reminders

  • when to setup office hours

Potential student participants discuss application ideas with mentoring

FEB 26

List of accepted mentoring organizations published

MAR 25

Student application period begins

APR 9 - SEP 3

Personalized thank you letters to all participants schedule (at end of application period, at end of last coding period)

APR 9

Student application deadline

MAY 6 - 27

Community Bonding Period: Students get to know mentors, read documentation, get up to speed to begin working on their projects

  • have co-mentors agree on project general direction before talking to students

  • explicitly state that design work needs to happen during this phase

  • do pair coding to get student going

MAY 6

Accepted student proposals announced

MAY 27

Coding officially begins!

JUN 24

Mentors and students can begin submitting Phase 1 evaluations

JUN 28

Phase 1 Evaluation deadline

Work Period: Students work on their project with guidance from Mentors

JUL 22

Mentors and students can begin submitting Phase 2 evaluations

JUL 26 - OCT

Plan post-GSoC activities schedule

  • create a path for students to become mentors, and see their project continue in next GSoC

  • create epic of remaining work (perhaps do this at end of last coding phase)

  • keeping the student engaged by giving more responsibilities and more ownership

  • review and retrospective

JUL 26

Phase 2 Evaluation deadline

Work Period: Students continue working on their project with guidance from Mentors

AUG 2019 - FEB 2020

Call for GSoC project proposals/mentors

  • period of year where we pro-actively seek for project proposals

  • pre-book SMEs, ask them to make a few hours per coding phase in their schedule (even more so if their SIG participates in GSoC)

  • form mentor groups

  • preplanning meetings

Mentor and project champion recruitment

  • period of the year when we actively search for mentors from various sources like SIGs and mailing list

AUG - DEC

Swag shipping schedule

AUG 12 - 15

Presence at DevOps World - Jenkins World conference in San Francisco, California, United States

AUG 19 - 26

Final week: Students submit their final work product and their final mentor evaluation

AUG 26 - SEP 2

Mentors submit final student evaluations

SEP 3

Final results of Google Summer of Code 2019 announced

OCT

Mentor Summit at Google campus in Sunnyvale, California, United States

DEC 2 - 5

Presence at DevOps World - Jenkins World conference in Lisbon, Portugal