Jenkins year-round GSoC schedule

AUG 2018 - FEB 2019

Call for GSoC project proposals/mentors

  • period of year where we pro-actively seek for project proposals

  • pre-book SMEs, ask them to make a few hours per coding phase in their schedule (even more so if their SIG participates in GSoC)

  • form mentor groups

  • preplanning meetings

Mentor and project champion recruitment

  • period of the year when we actively search for mentors from various sources like SIGs and mailing list

AUG - DEC

Swag shipping schedule

SEP 16

Presence at DevOps World - Jenkins World conference in San Francisco, California, United States

OCT 12 - 14

Mentor Summit at Google campus in Sunnyvale, California, United States

OCT 22 - 25

Presence at DevOps World - Jenkins World conference in Nice, France

JAN 15

Mentoring organizations can begin submitting applications to Google

FEB 6 - 25

Google program administrators review organization applications

FEB 6

Mentoring organization application deadline

FEB 26 - MAR 25

A schedule of communications to students and mentors

  • list of what mentors need to discuss with students (e.g. eligibility check such as CPT)

  • when to send deadline reminders

  • when to send expectation reminders

  • when to setup office hours

Potential student participants discuss application ideas with mentoring

FEB 26

List of accepted mentoring organizations published

MAR 25

Student application period begins

APR 9 - SEP 3

Personalized thank you letters to all participants schedule (at end of application period, at end of last coding period)

APR 9

Student application deadline

MAY 6 - 27

Community Bonding Period: Students get to know mentors, read documentation, get up to speed to begin working on their projects

  • have co-mentors agree on project general direction before talking to students

  • explicitly state that design work needs to happen during this phase

  • do pair coding to get student going

MAY 6

Accepted student proposals announced

MAY 27

Coding officially begins!

JUN 24

Mentors and students can begin submitting Phase 1 evaluations

JUN 28

Phase 1 Evaluation deadline

Work Period: Students work on their project with guidance from Mentors

JUL 22

Mentors and students can begin submitting Phase 2 evaluations

JUL 26 - OCT

Plan post-GSoC activities schedule

  • create a path for students to become mentors, and see their project continue in next GSoC

  • create epic of remaining work (perhaps do this at end of last coding phase)

  • keeping the student engaged by giving more responsibilities and more ownership

  • review and retrospective

JUL 26

Phase 2 Evaluation deadline

Work Period: Students continue working on their project with guidance from Mentors

AUG 2019 - FEB 2020

Call for GSoC project proposals/mentors

  • period of year where we pro-actively seek for project proposals

  • pre-book SMEs, ask them to make a few hours per coding phase in their schedule (even more so if their SIG participates in GSoC)

  • form mentor groups

  • preplanning meetings

Mentor and project champion recruitment

  • period of the year when we actively search for mentors from various sources like SIGs and mailing list

AUG - DEC

Swag shipping schedule

AUG 12 - 15

Presence at DevOps World - Jenkins World conference in San Francisco, California, United States

AUG 19 - 26

Final week: Students submit their final work product and their final mentor evaluation

AUG 26 - SEP 2

Mentors submit final student evaluations

SEP 3

Final results of Google Summer of Code 2019 announced

OCT

Mentor Summit at Google campus in Sunnyvale, California, United States

DEC 2 - 5

Presence at DevOps World - Jenkins World conference in Lisbon, Portugal